Showing appreciation to your employees or colleagues is crucial as it creates a strong company culture. It also enhances employee engagement, providing a positive work environment. Sending a “thank you for reaching out to me” message or mail is the best way to express appreciation.
This simple phrase can have a positive impact on your employees. Appreciation messages will also improve your company’s employee retention and decrease turnover. However, many employers avoid using the “thank you for reaching out to me” thinking it’s inappropriate in business correspondence.
Let us clarify that this phrase is formal and can be used in your professional emails. This thank-you note strengthens the communication between an employer-employee relationship. The intent of “thank you for reaching out to me” is to show gratification for contacting the person or for providing services or opportunities.
Why Should You Use the “Thank You for Reaching Out to Me” Phrase?
You must always thank your clients, coworkers, managers and associates for contacting you. This phrase can be used when communicating with professionals regarding an important business aspect or project. This phrase can also be used in informal conversations.
The “thank you for reaching out to me” phrase has different variations which you can use in formal and informal messages. For instance, phrases like “thank you for making contact” can be used in formal conversations. Other similar phrases to “Thank you for reaching out to me” are “Thank you for contacting me” and “Thank you for getting in touch with me”.
11 Alternative Phrases to Thank You for Reaching Out to Me:
There are different ways to say “Thank you for reaching out to me “ to your colleagues or manager. However, before using these formal phrases in business correspondence, you must know a few things. When you stick to a formal response to make a good impression on the client,
Adding this line shows your workers how much you appreciate them. Moreover, this phrase helps the recipients know they are grateful to you for contacting them. Here are the best alternatives to “Thank you for reaching out to me”:
1. Thank you for Contacting Me
This alternative phrase can be used in formal conversations when responding to professionals. Thank you for contacting is a simple yet respectful phrase mostly used when a recruiter engages with you.
Do you use job-seeking websites like LinkedIn? You might have received this professional message from the job aspirants. Moreover, the Thank you for contacting me phrase can be used when responding to client queries or questions.
You can also use this “thank you for reaching out to me” alternative to colleagues. Adding the recipient’s name is essential after adding this line in the mail. Remember to mention why you’re thanking the receipt.
2. Thank You for Getting in Touch With Me
The “thank you for getting in touch with me” or “thanks for getting in touch” line is a great alternative to “thank you for reaching out to me”. It is a polite yet effective response to someone you have contacted for the first time.
This phrase can be used when responding to the team members of your workplace. Moreover, thank you for getting in touch with me outside the office. We recommend avoiding using this line with whom you have no prior connection.
Thanks for getting in touch. It is ideal when speaking to colleagues or the person you have a close relationship with. Here is how you should write this line – “Hello Thomas, thank you for getting in touch with me quickly.”.
3. Thank You for Reaching Out
It is a great alternative to “Thank you for reaching out to me”. This phrase means the same, but without some extra words. Employers can use this phrase for employees or clients when writing professional emails.
It is a formal phrase which is appropriate for business correspondence. This respectful phrase must be used to respond to the people you know. Did a client contact you for writing blogs or guest posts for their site? You can use the “Thank you for reaching out” phrase in the business mail.
Here is how you can use this thank you for reaching out to alternative:
Thank you for reaching out for this opportunity. I would like to discuss the details of the project.
4. Thank you for Your Kind Words
When should you use this phrase? It can be used to thank someone for what they have said in the business mail. For instance, you must acknowledge their kind words if they have complimented your work performance or progress.
It is a common response when someone has contacted you to share a specific message about you. This phrase adds a personal touch and can be used in informal messages. Here is how you can place the “Thank you for your kind words” phrase in a mail:
Thank you for your kind words at the office meeting this evening. It feels wonderful to be valued.
5. I Appreciate You for Reaching Out
This phrase sounds similar to “Thank you for reaching out to me” and has the same meaning. It means you appreciate the sender for contacting you for the designated purpose. The word “I” in this phrase emphasises that you’re thankful to the sender for responding.
Moreover, the use of the “appreciate” word denotes a respect for the recipient. Consider using this alternative phrase for your organisation’s senior or high-rank employees. “I appreciate you for reaching out” will help you to show the sender gratitude and appreciation.
Here is how you must add this line in the office mail:
I appreciate you for reaching out regarding this matter. We will take the necessary steps to resolve the issue as early as possible.
Cameron Green (HR Department)
6. I am Very Grateful to You
I am very grateful to you is a formal phrase you can use when responding to your friends. Alternatively, you can use “I am so grateful to you for contacting me” to express your warm and deep appreciation for receiving the message.
Along with friends, the “I am very grateful to you” phrase can be used with someone with whom you have a good relationship. For example, if your coworker has assisted you with your tasks, you can use this phrase to thank them.
Did your manager contact you about the client’s project? Did he send you mail regarding the tasks allocated to you? You might add the “I am so grateful to you for contacting me” phrase when responding to his email to tell how grateful you are to him.
7. Thank You for Making the Contact
“Thank you for making contact” is a formal way to say “thank you for reaching out to me”. To whom should you send this message? You can respond to your manager or colleagues who have contacted you for a certain task.
Sometimes, your team leader might ask you to help the members who are new to the team. If you have no prior engagement with the person or if he is in a high-ranking position in your office, thanking them formally might be better.
8. Thank You So Much for Reaching Out to Me
This phrase means the same as “Thank you for reaching out to me”, but with greater appreciation. Adding the words “so much” means that you are incredibly grateful to the person who contacted you. You can send This formal message to the hiring manager or recruiters.
Here is how you can add this line to the mail:
Thank you so much for contacting me on LinkedIn and considering me for the project manager position with “X”.
X is the organisation’s name from where the hiring recruiter is. Double-check the company or hiring manager’s name before sending the mail.
9. I Sincerely Appreciate Your Assistance
You can use this phrase to reply to someone who has contacted you for assistance with important office work. For example, if your colleague has sent you a PDF regarding the new project or shared some valuable information, write “I sincerely appreciate your assistance” in the mail. This shows that you have acknowledged and appreciated the work they have done for you.
10. It was Nice to Hear from You
“Hear something from somebody” means that you have received a letter, phone call or email from them. The phrase “It was nice to hear from you” means that you’re contacting someone after a while.
For example, if your coworker is sending you an email after returning from a vacation, you can use this phrase to reply. This shows you are glad for his presence and appreciate hearing from him.
11. Thank You for Your Support
Consider using this phrase instead of “Thank you for reaching out to me” in the business mail. “Thank you for your support” means you recognise someone’s support for you. This message will be appropriate for a coworker who helped you complete a project. You must thank them for their help using this simple phrase.
Other Ways to Say “Thank You for Reaching Out to Me”
You can use “I appreciate your guidance” instead of “Thank you for reaching out to me” to show appreciation. Employees can use this phrase with their team leader, who has guided or advised them. “Thank you for your touching words” is another phrase you can use to express gratitude. So, choose the correct alternative and add additional words with these phrases to make it engaging.